Notice is given that a Special General Meeting of the ELPS P&F Association Inc. will be held on March 26, 2021 at the East Launceston Primary School Gilligan Hall. Voting will open at 2:30pm and close at 6:30pm.

The meeting will be for the purpose of considering and voting on the following Special Resolution:

 “That the members of the committee of East Launceston Parents and Friends Association Inc (“the Association”) are authorised to enter into an agreement on behalf of the Association for exchange of lands with the Crown Lands Minister and Land Acquisition Minister which agreement provides for the transfer of portion of the Association’s land to the Land Acquisition Minister and the acquisition of Crown Land from the Crown Lands Minister with nothing paid by either the Association or the Crown Lands Minister for equality of exchange. The lands the subject of the agreement for exchange of lands are those identified in the plan annexed marked “Oxford Street East Launceston” The Association is authorised to enter into any consequential agreements contemplated by the exchange of lands including the lease of Association land to the Crown in Right of Tasmania representing the Education Department and the creation of Easements in favour of Taswater.” 

The vote is the only item on the agenda for the Special General Meeting. Only registered P&F members are entitled to vote. Voting can only be done in person. Voting eligibility will be verified by names being checked on the P&F database. This is proposed as a Special Resolution and must be passed by three quarters of the members who are present at the meeting and entitled to vote on the resolution and do vote. 

The vote will be overseen by an independent chairperson who:

• Is not a member, or a close relative of a member, of the P&F Association;

• Is not employed by ELPS or the DoE;

• Is not a resident of East Launceston;

• Does not have children at the school; and

• Is generally recognised for being of upstanding character.

Nominations for the chairperson can be made to the Secretary by email. The Executive will then choose the independent chair from nominations, or, if no suitable candidates are nominated by the 19/03/21, the Executive will employ an independent chair matching these criteria. 

The ballot will be counted after voting closes, and the result announced immediately upon being available. The counting will be done in public, under the direction of the independent chairman. The meeting is being continued for an hour after the close of voting for the sole purpose of finalising the vote, and any related matters.

Voters will be given a ballot requiring selection of one of the following two options:

• Yes, I vote in favour of the special resolution being passed (this option votes to authorise the members of the ELPS P&F committee ("The Association") to enter into an agreement on behalf of the Association for exchange of lands with the Crown Lands Minister and Land Acquisition Minister.)

• No, I vote against the special resolution being passed (this option votes against authorising the members of the ELPS P&F committee ("The Association") to enter into an agreement on behalf of the Association for exchange of lands with the Crown Lands Minister and Land Acquisition Minister.)

Further information can be obtained via email to the Association's Secretary: This email address is being protected from spambots. You need JavaScript enabled to view it.  

Comment by the Executive: The Executive Committee unanimously believes that this land exchange proposal is in the best interests of the Association and compliant with our primary objective of the betterment of the school. This proposal will protect and maintain green space, and preserve the primary asset of the Association.